MANAGEMENT OF SPORTING EVENTS

Management

Management is usually considered a social process that involves responsibility for economical and effective planning and regulation of the operation of an enterprise in the fulfilment of given purposes.

Sports Management

Sports management is the field of business dealing with sports and recreation. Sports management involves any combination of skills that correspond with planning, organizing, directing, controlling, budgeting, leading, or evaluating any organization or business within the sports field.

Functions of Sports Events Management

Planning: The planning function involves setting objectives, determining the scope of the event, identifying the target audience, and defining the budget. This function also involves developing strategies to achieve the event's goals and objectives. The planning function lays the foundation for the success of the sports event.

Meaning of Planning Planning is a process of organizing every thought together according to the desired goals. In the field of physical education, there are various types of planning. Planning is used in organizing various sports tournaments and in sports training.

Objectives of Planning

• It helps to enhance sports performance.

• Proper planning improves and increases creativity among officials, coaches, or physical education teachers.

• Planning reduces the unnecessary pressure of immediacy.

• Planning and control are connected with each other. If tournaments or any competition are organized with proper planning, control over all activities in that tournament will be easier.

• A proper plan will ensure proper coordination.

• Planning reduces the Chance of mistakes and oversights.

• Planning increases the efficiency of sports officials in conducting tournaments/events.

Organizing:

The organizing function involves coordinating all the activities required to execute the sports event successfully. This function involves identifying the required resources, such as the venue, equipment, staff, and volunteers. The organizing function also involves developing schedules, timelines, and action plans for the event.

Staffing:

The staffing function involves identifying the required human resources and recruiting, training, and managing the staff and volunteers. This function also ensures that the staff and volunteers are adequately equipped and motivated to perform their roles effectively.

Directing:

The directing function involves leading and guiding the staff and volunteers towards achieving the event's goals and objectives. This function involves communicating effectively, providing feedback and coaching, and resolving conflicts. The directing function also involves ensuring that the event's activities are executed as per the plan and the schedule.

Controlling:

The controlling function involves monitoring and evaluating the progress of the sports event and taking corrective actions as required. This function involves reviewing the event's performance against the set objectives, identifying areas for improvement, and making necessary adjustments. The controlling function also involves managing risks and ensuring compliance with the regulations and guidelines.

Overall, effective sports events management requires a comprehensive approach that integrates all of these functions to ensure a successful and memorable event for all participants and attendees.

Various Committees and Their Responsibilities

The Organizing Committee is responsible for planning and executing the sporting event. They decide the venue, date and time, duration of the event, and other logistics related to the event. Various committees are formed under this organizing committee.

1. Publicity Committee- Main responsibility of this committee is to advertise events. The committee publically announces the event date and the venue.

2. Transportation Committee- Responsible for managing the transportation of athletes, officials, and other participants to and from the venue. They coordinate with transport providers; plan transport routes, and ensure that the transport arrangements are efficient and safe.

3. Boarding and Lodging Committee- Responsible for arranging accommodation and meals for the athletes, officials, and other participants in the event.

4. Grounds and Equipment Committee- Responsible for preparing and maintaining the playing surface and equipment for the event. They ensure that the grounds are safe and suitable for the sport and that the equipment is in good condition.

5. Decoration and Ceremony Committee- Responsible for decoration of sports arena or stadium. They create a festive atmosphere for the event and manage the opening, victory, and closing ceremonies. Also, the committee makes arrangements for trophies, medals and certificates.

6. Committee for Refreshments and Entertainment- supplying food and beverages to everyone and responsible for providing entertainment for the participants and spectators during the event.

7. Reception Committee- Responsible for welcoming the athletes, officials, Chief Guests, and other participants to the event. They manage the reception area and ensure the participants receive a warm welcome.

8. Committee on Entries and Programs- Responsible for managing the registration process for the participants and preparing the event programs. it also organizes games, makes fixtures of teams participating in the tournaments

9. Committee for Officials- this committee selects various officials like referees, judges, etc. and trains them for the event. They ensure that the officials are knowledgeable about the sport and the rules and regulations of the event.

10. First Aid Committee- Responsible for providing medical support to the participants during the event. The committee is headed by well-equipped doctors. They manage the first aid stations and ensure that the medical personnel are available in case of emergencies.

11. Finance Committee- Responsible for managing the budget of the event. They prepare the budget, allocate funds to different areas of the event, and ensure that the expenses are within the budget.

12. Announcement Committee- responsible for making various announcements during sports meets or games. They manage the public address system and ensure that the participants and spectators receive important information about the event.

Pre, During and Post-tournament - Responsibilities of the committee

Pre Tournament Responsibilities

• To prepare the proper budget for the tournament/event.

• To prepare the schedule and programs for the tournament

• To form various committees for various tasks

• To send information to various teams about the date and venue of the tournament.

• To make arrangements regarding boarding and lodging of the players during the tournament.

• To decide and arrange the prize, certificates, and medals for winners

• Prepare the ground/tracks for the sports tournament and arrange the equipment required.

• To send the entry forms timely.

During Tournament Responsibilities

• To ensure proper arrangements regarding the inauguration of the sports tournament

• Make sure sports grounds/tracks are in order.

• Maintain discipline

• Ensure that tournament is being organized according to the schedule

• Make necessary announcements regarding the process of the tournament

• Impart first aid to injured

• Prepare proper scorecard

• Update information on the media channels

• Arrange refreshments for the players and officials.

Post Tournament Responsibilities

• Provide detailed results to media

• To give prizes to the winners

• Present mementoes to the chief guest and other special guests

• Return the security fund to the teams

• Collect all records related to the tournament

• Make payments to every official and pay other charges

• Make a report on expenses.

TOURNAMENT

Human beings have been competing with each other since the Stone Age. Competing is a natural tendency of humans. Tournaments are conducted to provide a platform for players to show their skills and capabilities. Tournaments are also a source of entertainment for many people.

Importance of Tournaments

• Improves performance of a players

• Helps in selecting players for higher Tournaments

• A great source of entertainment

• Promotes national integrity and international unity

• Gives players a platform to show their skills to the world.

• Competitive feeling

There are three types of Tournaments

1. Round Robin or League Tournament

2. Knock-out Tournaments

3. Combination Tournament

1. Knock-out Tournament

In this type of tournament, a team that is once defeated automatically gets eliminated from the tournament. Only the winning continues in the tournament. It means that the defeated team does not get a second opportunity.

Advantages of a knock-out tournament

1. The knock-out tournament is less expensive as the defeated teams get eliminated.

2. The Tournament gets completed in less no. time.

3. a Minimum number of officials is required in this type of Tournament.

4. Helpful in enhancing the standards of the sport because teams try to give their best to avoid defeat.

Disadvantages

1. Good teams May get eliminated in Ist or IInd round.

2. There is more chance of a weak team entering the final.

3. Spectators May lose interest in the final match if a weak team enters the final.

2. League or Round Robin Tournament

Each team plays with every other team once if it is a single league tournament and twice if it is a double league tournament.

Types of League Tournament

1. Single League Tournament-

Total no. of matches played in the tournament- N(N - 1)/2

2. Double League Tournament

Total no. of matches played in the tournament- N(N - 1)/2

Advantages of League Tournament

1. Only a strong or deserving team gets the victory

2. Every team gets the maximum opportunity to prove themselves.

3. Sports become popular because of the no. of the tournament.

4. Sports officials get enough time to watch the efficiency and performance of a player.

5. Team need not win every match.

6. Players get enough no. of opportunity.

7. The Spectators also get enough opportunity to watch and enjoy the tournament.

Disadvantages of the League Tournament

1. Requires more time.

2. It costs more.

3. It requires making more arrangements for sports officials and teams.

4. Some team's Moral gets down because of again and again defeat. In such situations, the team is unable to perform well.

5. The team coming from far, wastes their time and money.

3. Combination Tournament

Combination Tournaments are Conducted when the match is played on a group or zonal basis.

These Tournaments depend on the suitability of the activity.

There are four combinations on which this Tournament is organized.

1. Knock-out cum Knock-out

2. League cum League

3. Knock-out cum League

4. League cum Knock-out